The rule for compliance is that it should define the actions we must take or refrain from or the ends we must achieve. Today, a smaller organization, typically, goes through one form or another of an audit process maybe 10 times a year, while for larger companies it could be well hundreds more if they're in an industry that has active vendor management programs.
When the Unified Compliance Framework (UCF) started in 2005, the creation rate of authority documents was not as high as it is today. With strict norms calling for an organization to harness these rules of compliance and governance, there is even more compliance pressure on companies. Compliance sets the boundaries around their activities, configurations and reporting.
The UCF is perhaps one of the few IT compliance frameworks that help you manage conflicting and overlapping compliance requirements across hundreds of different regulations, allowing you to comply with many requirements including PCI, Sarbanes-Oxley, HIPAA, CobiT, NIST, and hundreds more.
UCF helps you understand and implement the science behind compliance management utilizing automated assessments and audits over 600 regulations and industry standards. Such a control framework can enable you to reduce compliance costs, expand compliance coverage, and reduce risk by:
• Tracking all applicable regulations in a common control framework
• Efficiently create and distribute policies according to job function
• Maintain an auditable record of policy acceptance and training
• Prioritize compliance deficiencies with an overall risk methodology
• Manage remediation and charting progress toward organization objectives
An automated compliance process and workflow will allow you to assess if controls have been appropriately implemented across your business, identify gaps across business processes, assets, and also plan remediation activity.
The UCF has unique data architecture and is capable of tracking a wide variety of authority documents, individual originators and issuers, terms and acronyms and then threading them into the framework's database in a meaningful way.
The key advantage of the UCF is the head start it provides an organization in understanding and planning compliance issues. Imagine if you had to sift through 4000-5000 controls in your organization. You would never be able to get your GRC efforts off the ground if you have to do all the heavy lifting by yourself.
Typical Control Framework Design Process
1. Identify regulations and internal standards that apply to the organization
2. Apply the control framework to the organization
3. Align policies, procedures and standards with your organizational control framework
4. Perform assessments to identify control deficiencies
5. Prioritize deficiencies based on consistent risk methodology
6. Plan and manage remediation activity
Being able to adjust to new or updated regulatory regulations or just keeping track of compliances and managing your own control framework can be a daunting task. Organizations should focus on the activities and the actions associated with getting better at compliance, governance and risk as opposed to the activity of being able to collate all these regulations into a common set of controls.
Of course, you need to be careful in selecting such a vendor, making sure that the vendor is speeding up the compliance process. Your vendor should be able to:
1. Eliminate redundant compliance activities and tasks, saving time and improving manageability
2. Help the management's ability to access current compliance status, such as enabling them to run their own reports versus having to respond to ad hoc requests for data
3. Simplify communication of compliance status to stakeholders
4. Improve visibility into current compliance status and accelerate business-critical decisions
5. Select a viable GRC program that is:
a. Automated
b. Scalable
c. Easy-to-implement
d. Quick and efficient
e. Designed to suit specific organization needs
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